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Your tools should always be available to you when you want to use them for adding or completing tasks it should be as easy and fun to use as possible for a tool like this and it should support a system that you trust with your tasks and projects, that way you’ll be predisposed to continue using it without weighing the other options every other week.įactors that I think are important but which should not be the ultimate deciding factors include the cost, the learning curve, and the trendiness.
![omnifocus 3 beta testing omnifocus 3 beta testing](https://9to5mac.com/wp-content/uploads/sites/6/2020/12/OmniFocus-widgets.png)
If you can: find a tool that makes sense to you.
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There are also those who use a non-ideal tool because they don’t know a better option exists (or because they are too stubborn/lazy to seek out and learn the proper tool). Some of us use a certain tool for task management because our circumstances require it, and some of us a certain tool because our personality prefers it. There is no single right or wrong solution here. But using a too-complex tool when your circumstances don’t require it can lead to unnecessary management of and tinkering with your workflow and tools. Using too basic of a workflow tool when your circumstances require a complex one will cause unnecessary mental friction and will lead to wasted time and forgotten tasks. Somewhere along this spectrum is a tool and system that works for you. They take time to learn, they beg us to input as much information as possible for every action item thus requiring an extra step or two (or five) when creating a new task, and it can sometimes feel like we’re spending more time managing our task system then actually doing our tasks.Īnd that’s why in-between the basic and complex tools are those that support a basic structure of projects and lists (and perhaps even due dates with reminders), but which don’t allow or require additional layers of information. However, the complex tools have a trade-off as well.
![omnifocus 3 beta testing omnifocus 3 beta testing](https://learnomnifocus.com/wp-content/uploads/2021/05/OmniFocus-4-Preview-scaled.jpeg)
The complex options excel at managing detailed and long-term projects, tasks with due dates in the far future, and action items with multiple bits of additional information. It’s because of these “shortcomings” of basic tools that more complex tools exist. However, they can strain under the weight of too many tasks, long-term projects, tasks which are not yet relevant until several months from now, or tasks which need additional layers of information beyond the action item itself. They are simple and have no learning curve. Until we find a good solution that will work for most, we can only offer the workaround described above.Here is a dorky chart showing what I call The “Spectrum of ‘GTD workflow’ Tools”:īasic task-management tools shine with short term tasks and goals. This will blow up your database in size quite quickly, requiring enormous storage space down the road and not only make the sync slower but use up much more data, which can be an issue especially for users who sync while they are on the go.Īdditionally, it's not clear what should happen to those attachments when you complete the to-do: should they be stored? Should they be deleted? What happens if you need them outside of the app? These are all questions that need to be considered, and every user has their own mind as to what they would prefer. Other apps put the files directly into your database. The reason why you cannot attach files directly is because we still haven't figured out a sane way to do this. This will allow you to access a file from within Things. Most cloud services give you a URL to the file, which you can then add to the notes of your to-do. If you have files which you need to access on iOS, or on both macOS and iOS, you could store them in a cloud service like Dropbox, for example. This will be a link that only works on your Mac, though. On the Mac, you can drag and drop any file into the notes of a to-do to link to it, though. I can’t give you an ETA for this at this time, though. Thanks for getting in touch! At this time, it’s not possible to add attachments to Things, but that’s not to say we are ruling this out as a feature in the future. I'd written to Thing3 support today and here what they answered me